Get paid on time. Pay your people on time. Know where you stand.

An invoice nobody chases is a donation.

Receivables in this industry age differently than everyone else's. A draw waits on an inspection, retainage waits on the punch list, a supplement waits on the carrier, and a contingency fee waits on the settlement. Aging alone does not tell you which is which — so the follow-up has to know the difference.

Current

Invoiced on completion of the draw, not two weeks later.

1–30

Confirmed received and in the approval queue, with a name attached.

31–60

Something is stuck. Find out what, in writing.

61–90

Escalated past the original contact. Terms restated.

90+

A decision, not a reminder — lien deadline, settlement, or write-off.

• Invoicing and progress billing on a schedule
• Retainage tracked separately from open AR
• Change orders billed instead of forgotten
• Insurance proceeds, draws, and settled-claim fees reconciled to the file
• Aging reviewed on a fixed cadence, not when cash gets tight
• Lien and notice deadlines flagged before they pass

Suppliers remember who pays them.

Payables are not just a cost — they are your credit line with the supply house and your standing with the subs who show up first. Paid in the right order, they buy you terms. Paid at random, they cost you both.

• Vendor bills entered against the job, not a general bucket
• Payment scheduling that protects discounts and terms
• Sub and supplier payments tracked to the work performed
• Lien waivers collected as payments go out
• Sales tax on materials handled the way Texas expects
• 1099 information gathered during the year, not in January

When the books stopped being true.

It usually happens the same way: a busy season, a bookkeeper who left, a year of deposits categorized as income and card charges categorized as nothing. The file still opens — it just no longer describes the business.

• 01

  Assess

  What is actually in there, how far back it holds up, and what it would take to make the last closed year defensible. You get that as a plain answer before any work starts.

• 02

  Reconstruct

  Reconciled back to the bank and the card statements, misclassifications corrected, owner draws and personal charges separated out, job costs put back on the jobs.

• 03

  Run it forward

  AR and AP handled on a regular cycle so the file stays accurate instead of degrading again between tax seasons.

• 04

  Report

  A short monthly read: what came in, what went out, what is owed to you, what you owe, and what needs a decision. Written in English.

Your invoices, open in a browser.

I work in the books you already have.

No migration as a condition of getting help. If your accounting file, job management system, and invoicing are already set up, the work happens inside them. If they are not talking to each other, that is usually the first thing worth fixing — and it is a conversation, not an upsell.

Send what you have.

Everything runs through email for now. New work is reviewed the day it comes in — and if it is not a fit, you will hear that instead of a quote.

Helping small businesses do better business.